I too agree with this idea. Here is how I see this being organized:



First we need to identify the place where the members can meet. Since it
involves a lot of preparations, I would suggest a place from where there
are quite a few active members. For that, we need to know the city where
the maximum numbers of people are active. I went through the contacts
list and it lists only 10 names. The location of other members is not
known. Since I saw 3 names from Bangalore and since the Bangalore
members already attempted to meet once, I would suggest Bangalore to be
the base for the first official meet of the Sherlockian society and I'm
taking Bangalore as the example in the next paragraph.



How to go about it: Few members - say 3 or 4 of them from Bangalore meet
one fine day and discuss as to how they can go about arranging the mega
event. First on the agenda would be the date - preferably 3 months down
the line(on a Saturday or a Sunday) so that anybody who is interested in
attending the event can block the date and prepare themselves by
undertaking the necessary reservations. Then, the location (along with
the logistics) where the meeting is gone be held needs to be decided.
Next item would be to come up with a schedule that would be followed on
the d-day (which can be collected on the group as well) - as to how we
are gone spend the day (or half day) when the members from different
parts of the country converge. Next on the agenda to discuss would be to
come up with plans for arranging food & beverages for the day. Once
these details have been finalized, the date for the event will be
announced to the group and all the members will be asked to send a
confirmation mail within a stipulated date to one of the Bangalore gang
members. Based on the number of confirmation mails received, the
Bangalore gang will arrive at an estimation to cover the cost of the
location & other arrangements [the detailed plan as stated above can be
carried out at this stage as well]. Again, a mail will be sent to the
group members asking them to transfer the stipulated amount to 2 or 3
bank accounts of the members in Bangalore. This needs to be done if the
number of entries received turns out to be large and also to make sure
that we don't have a convoluted figure to deal with in the event of the
members just sending a confirmation mail & then not turning up. If it's
a very small number, the amount can be collected at the venue. Also,
based on the requirements, lodging facilities can be arranged to the
outstation members. A final Invitation mail is sent to all the members
who have confirmed their participation.



I'm from Bangalore and if the group really wants to meet, I will
definitely be a part of the team of 4 which will have to handle the
arrangements. This seems a laborious way though. Other ideas &
suggestions as to how we can carry this out are most welcome.



/Arun.


________________________________

From: SherlockHolmesSocietyofIndia@...
[mailto:SherlockHolmesSocietyofIndia@...] On Behalf Of
sumalsn
Sent: Wednesday, March 12, 2008 9:33 AM
To: SherlockHolmesSocietyofIndia@...
Subject: Re: [sherlock holmes society of india] Activity




Dear Anand and Holmesians.
I remember some time back , members in Bangalore had made a serious
attempt to meet. It is a good idea and definitely worth a try. Can
anyone step in with suggestions.
Sumalsn





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