Hey Arun,

That's a great idea. Count me in - would love to help out with the
arrangements / logistics.

I am from Bangalore. If it is ok with folks, we can meet at Koshy's any
sunday afternoon.

What say?

Cheers,
Ravi.

On Wed, Mar 12, 2008 at 4:23 PM, <arun.pkumar@...> wrote:

>
>
> I too agree with this idea. Here is how I see this being organized:
>
> First we need to identify the place where the members can meet. Since it
> involves a lot of preparations, I would suggest a place from where there
> are quite a few active members. For that, we need to know the city where
> the maximum numbers of people are active. I went through the contacts
> list and it lists only 10 names. The location of other members is not
> known. Since I saw 3 names from Bangalore and since the Bangalore
> members already attempted to meet once, I would suggest Bangalore to be
> the base for the first official meet of the Sherlockian society and I'm
> taking Bangalore as the example in the next paragraph.
>
> How to go about it: Few members - say 3 or 4 of them from Bangalore meet
> one fine day and discuss as to how they can go about arranging the mega
> event. First on the agenda would be the date - preferably 3 months down
> the line(on a Saturday or a Sunday) so that anybody who is interested in
> attending the event can block the date and prepare themselves by
> undertaking the necessary reservations. Then, the location (along with
> the logistics) where the meeting is gone be held needs to be decided.
> Next item would be to come up with a schedule that would be followed on
> the d-day (which can be collected on the group as well) - as to how we
> are gone spend the day (or half day) when the members from different
> parts of the country converge. Next on the agenda to discuss would be to
> come up with plans for arranging food & beverages for the day. Once
> these details have been finalized, the date for the event will be
> announced to the group and all the members will be asked to send a
> confirmation mail within a stipulated date to one of the Bangalore gang
> members. Based on the number of confirmation mails received, the
> Bangalore gang will arrive at an estimation to cover the cost of the
> location & other arrangements [the detailed plan as stated above can be
> carried out at this stage as well]. Again, a mail will be sent to the
> group members asking them to transfer the stipulated amount to 2 or 3
> bank accounts of the members in Bangalore. This needs to be done if the
> number of entries received turns out to be large and also to make sure
> that we don't have a convoluted figure to deal with in the event of the
> members just sending a confirmation mail & then not turning up. If it's
> a very small number, the amount can be collected at the venue. Also,
> based on the requirements, lodging facilities can be arranged to the
> outstation members. A final Invitation mail is sent to all the members
> who have confirmed their participation.
>
> I'm from Bangalore and if the group really wants to meet, I will
> definitely be a part of the team of 4 which will have to handle the
> arrangements. This seems a laborious way though. Other ideas &
> suggestions as to how we can carry this out are most welcome.
>
> /Arun.
>
> ________________________________
>
> From:
SherlockHolmesSocietyofIndia@...<SherlockHolmesSocietyofIndia%40ya\
hoogroups.co.in>
>
[mailto:SherlockHolmesSocietyofIndia@...<SherlockHolmesSocietyofIn\
dia%40yahoogroups.co.in>]
> On Behalf Of
> sumalsn
> Sent: Wednesday, March 12, 2008 9:33 AM
> To:
SherlockHolmesSocietyofIndia@...<SherlockHolmesSocietyofIndia%40ya\
hoogroups.co.in>
> Subject: Re: [sherlock holmes society of india] Activity
>
> Dear Anand and Holmesians.
> I remember some time back , members in Bangalore had made a serious
> attempt to meet. It is a good idea and definitely worth a try. Can
> anyone step in with suggestions.
> Sumalsn
>
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