DMKH Update - How to get refund of Excess /Incorrect ROC Fees paid for availing MCA 21 services
1. What is
The user is
required to make various payments to avail MCA21 services. A number of
instances have been observed where the users make multiple payments or incorrect
payment or excess payment while using these services. In order to allow the
stakeholders to claim refund of such payments, refund process has been
introduced by MCA.
2. How can I apply
to claim refund?
You are required
to file the ‘Refund Form’ available on MCA21 portal for claiming
3. Under which
circumstances refund of MCA 21 fees is available?
The refund of
MCA21 fees is available in the following cases:
Payments – This includes cases where service seeker does multiple filings
of eForm 1 or eForm 5 and makes payments more than once (multiple times) for
the same service. However, refund shall not be allowed in respect of approved
b) Incorrect Payments
– This includes cases where the service seeker has made payment in
respect of an eForm or Stamp duty through an incorrect option under Pay
miscellaneous fee facility.
Payment – This includes cases where any excess fee has been paid by the
service seeker due to some incorrect data entered in the eForm or incorrect
data in MCA21 system due to migration of data from legacy system.
4. Can I claim
refund for excess/ incorrect payments made for stamp duty payments?
No, for refund
of stamp duty, you are required to approach the concerned state/ union
5. My company
has been amalgamated. Whether the transferee company can claim the refund?
Yes, In case of
amalgamation, filing shall be allowed by the transferee company.
6. For which all
payments, refund process is not applicable?
is not applicable for the following services/ eForms:
Inspection of documents
for Certified Copies
for transfer deeds
duty fee (D series SRN)
1A – Name withdrawn cases
Forms i.e. Form 23B, 20B, 23AC, 66, 21A, 23ACA, Form 14 – LLP, DIN-3
(even for cases when the same were non STP earlier)
DIN – 1
7. Do I have to
pay any fee for filing the refund eForm?
No there is no
fee for filing the refund form.
8. Is there any
time limit for filing refund eForm?
Yes, the refund
form is to be filed within the stipulated time period. Also, there shall be deduction
in the amount to be refunded based on time period within which refund eForm is
filed. The following is the time slab for filing refund form and the
corresponding deduction in refund amount:
within which refund application is made
Filing of refund
form shall not be allowed after expiry of 1095 days of filing of the original
For all earlier cases, (i.e. cases filed before introduction of refund
process), the time limit shall be considered from the date on which the refund
process is introduced i.e. from 01/05/2011.
9. What are the
different modes of payment of refund available under refund process?
mode of payment of refund shall be through cheque only. Later, provision for
payment of refund through ECS will also be made available.
10. If I choose
mode of payment of refund as “Direct deposit into your bank account”,
which all Banks are available for the same purpose?
facility for “Direct deposit into your bank account” is not
available. The same will be made available later.
11. I have filed
a refund eForm for refund of multiple payment of Form 1. However the same has
been rejected. Whether I can file the refund eForm again in respect of the same
Yes, filing of
another refund form in this case is allowed. However, only one other refund
form is allowed to be filed in respect of one transaction i.e. if the refund
form in respect of the same request is rejected twice, filing of another refund
eform shall not be allowed.
12. Status of my
refund eForm is shown as ‘‘Eligible for refund”, however I
have not yet received the Cheque for the refund. What shall I do?
Once the refund
eForm is found to be ‘‘Eligible for refund”, MCA shall
intimate the same to you through email along with the format of G.A.R 33. This
GAR 33 is also available at the ‘Track Transaction status’
functionality available on the MCA21 portal. You are required to send signed
G.A.R. 33 as a physical copy to Drawing and Disbursement Officer, Ministry of
Corporate Affairs as per the details mentioned in the G.A.R. 33.
After receipt of the G.A.R. 33, a refund Cheque shall be prepared and shall be
sent to you.
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